Purchasing Specialist
Position: Purchasing Specialist
Department: Purchasing Department
Reports To: Department Manager
Job Summary
The Purchasing Specialist is responsible for supporting purchasing, receiving, inventory control, pricing, and related administrative functions. The position ensures that inventory is accurately received, recorded, barcoded, priced, transferred, and adjusted within the inventory management system. The Purchasing Specialist also tracks purchase orders, conducts inventory checks, assists with deposits, maintains accurate records, submits required documentation to Accounts, and communicates discrepancies or irregularities to management and Internal Audit (IA).
Duties & Responsibilities:
* Receive incoming inventory and accurately enter received items into the inventory management system.
* Verify quantities and product information against invoices, purchase orders, and receiving documentation.
* Barcode and label inventory items accurately.
* Process inventory transfers between departments, locations, or branches.
* Process authorized inventory adjustments and ensure all changes are properly documented.
* Maintain accurate and up-to-date product pricing in the inventory management system.
* Track purchase orders from placement through receipt and follow up on outstanding or delayed orders.
* Ensure purchase order documentation is complete and properly maintained.
* Forward purchase orders, invoices, receiving documents, and other required paperwork to the Accounts Department in a timely manner for processing and reconciliation.
* Send receiving documentation and supporting paperwork to Foreign Accounts for processing, payment, and reconciliation as required.
* Identify, investigate, and report discrepancies between physical inventory and system records.
* Maintain accurate and organized purchasing, receiving, inventory, and deposit-related records.
* Communicate promptly with management and Internal Audit (IA) regarding discrepancies, irregularities, or other issues requiring review.
* Follow established company policies, procedures, and internal controls.
* Work collaboratively with Purchasing, Accounts, Foreign Accounts, Inventory, Operations, and other relevant departments to resolve purchasing, receiving, pricing, and inventory-related issues.
* Perform other duties as assigned by management.
Qualifications/Experience:
* Previous experience in purchasing, receiving, inventory control, or a related field preferred.
* Basic computer skills and the ability to operate inventory management systems.
* Strong attention to detail and accuracy.
* Good organizational and time-management skills.
* Strong numerical and record-keeping abilities.
* Good written and verbal communication skills.
* Ability to track multiple purchase orders and manage documentation efficiently.
* Ability to work independently and as part of a team.
Education: High School diploma or equivalent
CORPORATE VALUES:
EXCELLENT CUSTOMER SERVICE AND SATISFACTION
Along with our finest brands in the world, service and price we must go above and beyond to exceed our customer’s expectations.
INTEGRITY/HONESTY
We are committed to absolute trustworthiness and incorruptibility – a firm adherence to both applicable laws and relevant moral standards.
RESPECT FOR ALL PEOPLE
To be our best we must work in an environment of mutual respect. Everyone has value, regardless of gender, ethnic or educational background.
COMMITMENT TO EXCELLENCE
At John Bull we have a long history of doing most things in a first-class manner and are committed to achieve that level of performance in all aspects of our business.
TAKING CARE OF OUR PEOPLE
Our people are our business. The key then to being successful is creating an environment where all associates feel they are respected, valued and have equal access to growth and development opportunities.
DOING THE RIGHT THING
We exercise good judgment by “doing the right thing” instead of just “doing things right”. We strive to understand the impact of our decisions, and accept responsibility for our actions.
By submitting this application, I authorize my current employers, past employers, educational institutions and individuals and organizations named or referred to in this application to provide John Bull Ltd with references upon request in order to assist the company in deciding whether to employ me. I hereby release my former and current employers, my former educational institutions, and any individual or organization providing such a reference from any liability, damages, causes of action, complaint, or charges concerning the giving and receiving of such references, information, or opinions related to my employment.
I authorize investigations of all statements and documents contained in my application. I understand that misrepresentation, incorrect or omission of facts called for, is cause for rejection of my application or dismissal. Further, I understand that and agree that, if hired, I will be on probation for six months during which time I may be terminated without any previous notice or severance pay in lieu of notice.